(REVISED OCTOBER 1991) (AMENDED DECEMBER 1993) (AMENDED OCTOBER 2000)
1.
CONSTITUTION
The Club, constituted in 1902, is called "New Galloway Golf
Club".
2.
OBJECTS OF THE CLUB
a)
The Club is
devoted solely to the game of golf and the Golf Course, owned by the Club, shall
be used and developed exclusively for the playing of golf and for the benefit of
members in pursuit of the game of golf.
b)
To promote and
encourage the sport of golf in the community.
3.
INTERPRETATION
Interpretation
of wording throughout the following Constitution shall be, unless contrary
intention appears, (a) words importing masculine gender shall include females,
(b) words in the singular shall include the plural, and (c) the expression
"THE CLUB" shall mean the members of the Club.
4.
MEMBERS
The Club shall consist of the following classes of Member:
a)
Ordinary
Members
b)
Lady Members
c)
Young Adult
Members
d)
Junior Members
e)
Honorary
Members
f)
Non-playing
Members
g)
Temporary
Members
h)
Complimentary
Members
i)
Other classes
of membership instituted at the discretion of the Committee.
Notes
on Classes of Membership:
Young Adult Members - Young Adult Membership shall be available to applicants of either sex
over the age of 18 years and under the age of 21 years as at 1st
January. Young Adult Members shall be entitled to a reduced membership
subscription and shall be entitled to take part in Club competitions. They shall
have no voice in the general management of the Club, no liability in connection
therewith, no right or interest in any of its assets and no right to vote.
Applicants eligible to apply for Young Adult Membership but wishing to
join as full members must make application and be admitted in accordance with
Paragraph 6 - Election of Members.
Junior Members
- Junior Membership shall be available to applicants of either sex under the age
of 18 years as at lst January. Junior Members shall have no voice in
the general management of the Club, no liability in connection there with, no
right or interest in any of its assets and no right to vote.
Junior members may play in Club competitions at the discretion of the
Committee. Applicants eligible for Junior Membership shall not be entitled to
join as full members until they attain the age of 18 years.
Honorary Members - Honorary Membership may be conferred on a member, former member or a
member of his family at a General Meeting on the recommendation of the Committee
in recognition of renown as a Golfer, or of services rendered to the Club or in
the promotion of the game of golf. Honorary
Members shall be entitled to all the rights and privileges of full members.
Non-Playing Members - Non-Playing Membership shall be available to applicants wishing to
avail themselves of the social facilities of the Club but who do not wish to
play golf. Non-Playing Members
shall have no voice in the general management of the Club, no liability in
connection therewith, no right or interest in any of its assets and no right to
vote.
Temporary Members - Any person who purchases a daily or weekly ticket will be considered a
Temporary Member for the period shown on the ticket.
Such Members shall be entitled to the use of the Clubhouse and Course for
the period stated but will not be entitled to take part in Club Competitions.
Complimentary Members - Complimentary Membership may be granted by the
Committee to non-members on an annual basis in recognition of services to the
Club. They shall have no voice in the general management of the Club, no
liability in connection therewith, no right or interest in any of its assets and
no right to vote.
5.
REGULATION OF MEMBERSHIP
The Committee shall have power to restrict total
membership or any class of membership should they deem such a course necessary.
6.
ELECTION OF MEMBERS
The admission to membership shall be by open vote of
the Committee. Every candidate for admission as a member of the Club must be
proposed and seconded by Members of the Club in Classes (a), (b) or (e) on a
special form provided by the Club. Applications
must be made to the Secretary. The names and addresses of persons proposed as members of the
Club shall be displayed in a conspicuous place in the Club premises for at least
two weeks before their election, and an interval of not less than two weeks
shall elapse between the nomination and election to membership.
Representations may be made
by members of the Club regarding nominations for membership and these should be
made to the Secretary within the above two week period. Candidates for
membership wishing to play on the course shall remain liable for green fees as
temporary members until such time as the Committee has approved their
application.
7.
MEMBERS CHANGE OF ADDRESS
Each Member shall communicate any change of address to
the Secretary, and all Notices to such address shall be considered delivered.
8.
RESIGNATION OF MEMBERS
Any Member wishing to resign from the Club must give
notice in writing of his intention to do so to the Secretary before or at the
Annual General Meeting. After the Annual General Meeting all members who have
not intimated their intention to resign shall be liable for payment of the
Annual Subscription for the following year as intimated in the Annual General
Meeting Notice.
9.
EXPULSION OF MEMBERS
The Committee shall have power by a two-thirds majority
of its entire number to suspend any Member whose conduct appears to them to be
against the character, interests or good order of the Club, or who acts in
defiance of its Constitution and Bye-Laws.
Such Member must be given the opportunity of being heard by the Committee
before the vote is taken.
In the event of such Member failing to appear or give a
satisfactory explanation to the Committee they shall request him to resign from
the Club. If the Member refuses to
comply with the request within fourteen days the Committee shall convene a
Special General Meeting of the Club. Such
a General Meeting shall have power by a two-thirds majority of the Members
present and voting to expel the offending Member.
10.
OFFICE BEARERS
(a) The Office Bearers shall consist of Captain,
Vice-Captain, Secretary, Match Secretary and Treasurer. Posts may be combined.
(b) A President
shall be elected annually at the Annual General Meeting in accordance with
Section 12 and be shall have the right to attend all Committee Meetings at his
discretion in an advisory capacity only.
11.
MANAGEMENT OF THE CLUB
The Management of the Club shall be in the hands of the
Committee consisting of the Captain, the Vice-Captain, the Secretary, the Match
Secretary and the Treasurer, one member nominated by the Ladies' Committee, and
as many members as would bring the total to a maximum of 12 members. Members of
the Club in Classes (a), (b) or (e) shall be eligible for election as Office
Bearers or Members of the Committee. The
Committee shall meet as often as it thinks fit, or when convened by the Captain,
or at the request of any three Members. The
Secretary shall convene the Meetings, giving reasonable notice to each Member of
the Committee. The Captain, or failing him the Vice Captain, or failing him a
member of the Committee chosen from among the members of Committee, shall
preside at the Committee meetings and shall have a casting vote in addition to
his own. A quorum for the Committee shall be five.
The Committee shall have the following powers:
a)
To make, amend
and revoke such Bye-Laws as they think fit;
b)
To make rules,
which shall be posted in the Clubhouse and which will remain in force until
revoked by the Committee or by a General Meeting;
c)
To purchase or
acquire for the Club such moveable property, rights and privileges as they shall
consider necessary for the purposes of the Club, and effect Insurance Policies
as they may consider necessary;
d)
To arrange on
behalf of the Club loans and overdrafts on the Bank Account of the Club as they
may consider necessary for the Club;
e)
To recommend to
any General Meeting of the Club specially called, the purchase or sale of
heritable property for the purposes of extending the golf course, provided
always that the sale of land forming part of the golf course property shall be
permitted only by a Resolution of not less than two-thirds of the Members
entitled to vote, present and voting at such a General Meeting;
f)
To appoint
sub-committees, which could co-opt ordinary members for such purposes, powers,
duties and for such a period as the Committee thinks fit;
g)
To grant to
each Sub-Committee the power to appoint its own Convenor;
h)
To confirm or
otherwise Bye-Laws or Regulations proposed by the Ladies Committee;
i) To institute and arrange annually stroke and match play competitions for the benefit of members of the Club all in accordance with the Rules of Golf as defined by The Royal & Ancient Golf Club of St Andrews.
The Committee shall have no power to make major changes
in the design or lay-out of the golf course without the approval of a General
Meeting of the Club.
12.
PERIOD OF SERVICE OF
OFFICE-BEARERS AND COMMITTEE
The Captain, the Vice-Captain, the Secretary, the Match
Secretary and the Treasurer shall be elected annually and shall be eligible for
re-election. The same person should not normally hold the office of Captain for
more than two years.
Committee members shall be elected annually, by ballot if necessary, at the Annual General Meeting. Members of Committee shall serve for a period of three years and shall be eligible for re-election.
Members who resign from the Club Committee cannot be nominated within the following three year period, except at the discretion of the Club Committee.
The Committee may fill any vacancy of office bearer or
Committee occurring during the year from the membership of the Club until the
next Annual General Meeting, and may co-opt any member of the Club to serve on a
committee for a special reason.
13.
LADIES COMMITTEE
The Ladies shall be entitled to form a Committee. The
Ladies Committee may, subject to the approval of the Club Committee, arrange
competitions or matches for Ladies, and make arrangements in the interests of
the Lady Members. The Ladies Committee shall nominate one member to represent
the Lady Members on the Club Committee.
14. DUTIES
OF SECRETARY AND TREASURER
(a) Duties of Secretary
The Secretary shall call and attend all meetings of the
Club and Committee and keep full minutes of the proceedings of such meetings,
conduct the correspondence of the Club and have custody of the Title Deeds,
books, documents and papers belonging to the Club.
(b) Duties of Treasurer
The Treasurer shall keep correct accounts and books
showing the financial affairs of the Club and his intromissions with the funds
thereof and submit annually such accounts and all the necessary statements and
information regarding funds to an auditor appointed by Committee.
All
monies received by the Secretary or Treasurer shall be lodged in the name of the
Club and in the Club Bank Account. At the discretion of the Committee, it may
require that all cheques issued on behalf of the Club be signed by two members
of the Committee.
15.
TRUSTEES
The property of the Club shall be vested in the
Trustees of the Club who shall be the President, the Captain, the Secretary and
Treasurer for the time being. The
Trustees shall have full power to execute all the Leases, or other deeds in
connection with the heritable or moveable property of the Club as instructed by
the Club.
16.
FINANCIAL YEAR
The financial year of the Club shall end on the 30th
day of September or such other date as the Committee may decide.
17.
ANNUAL GENERAL MEETING
The Annual General Meeting of the Club shall be held
not later than the 31st December each year at a place to be fixed by
the Committee. Notice of such
Meeting, and a copy of the Agenda shall be sent by the Secretary to each member.
A notice shall also be placed on the Club Notice Board.
The business to be transacted shall be limited to the items on the Agenda which shall include the following: -
a)
Annual Report
of the Committee;
b)
Secretary and
Treasurer's Report with Abstract of Accounts;
c)
Election of
Office Bearers and Members of Committee;
d)
Any Other
Competent Business.
ANNUAL GENERAL MEETING PROCEDURES
Voting:
Only Members in Classes (a), (b) or (e) shall be entitled to vote.
Notification of Candidacy for Election: Nominations
for office bearers shall be sent to the Secretary signed by at least two members
entitled to vote not later than twenty one days before the Annual General
Meeting. All nominations shall be displayed in a conspicuous place in the Club
premises for at least two weeks before the
Annual General Meeting.
Proposals:
If any two members in Classes (a), (b) or (e) wish to propose a motion at the
Annual General Meeting, they shall give notice in writing to the Secretary,
setting out such motion in full, not less than twenty one days before the date
of the meeting.
Amendments to Motions: It shall be competent for the Chairman at General
Meetings to accept or reject amendments to such motions.
Voting Decisions: All questions other than alterations to the Constitution put to the vote
shallbe decided by a majority of the members present and voting.
In the event of the votes cast being equal, the Chairman shall have a
casting vote in addition to his own.
The Chairman:
The Chair shall be taken by the Captain or failing him the Vice Captain, or
failing him by a member of the Committee chosen from among the members of
Committee present.
18.
EXTRAORDINARY GENERAL MEETING
The Committee may call an Extraordinary General Meeting
when any matter of urgent importance shall occur, and shall be bound to do so on
receiving a request signed by 12 members entitled to vote.
The business transacted at an Extraordinary General
Meeting shall be limited to the subjects for which the Meeting was called.
Voting
shallbe as specified for the Annual General Meeting.
Chairman:
The Chair shall be taken as prescribed for an Annual General Meeting,
19.
QUORUM FOR GENERAL MEETING
Eleven Members with voting powers present shall form a Quorum. If within 15 minutes from the time specified for the commencement of the Meeting a quorum is not present, the Meeting shall stand adjourned to the same day in the following week at the same place and time, and at this adjourned Meeting the Members present will form a The Committee shall have discretion to accept payment of annual subscriptions by instalments upon request by any member.quorum.
20.
NOTICE OF GENERAL MEETING
Notice of General Meetings shall be sent to all Members
entitled to vote not less than ten days before the date of the meeting.
Such notice shall specify the business which it is proposed to transact
at the meeting.
21.
SUBSCRIPTIONS
Annual Subscriptions for the ensuing year shall be
decided by the Committee in advance of the Annual General Meeting of the Club.
AnnuaI Subscriptions shall be due at lst January each year and
shall be payable not later than 31st January except as provided
below. The advice of the Annual Subscription contained in the notice of the
Annual General Meeting shall be regarded as sufficient notice to each member of
the amount due by him.
No member shall be entitled to vote at any meeting or to play on the course after 31st January unless the Subscription or 1st instalment thereof has been paid. Any Member who takes part in any Competition after 31st January without having paid his Annual Subscription or instalment shall be disqualified from that Competition.The Committee shall have discretion to accept payment of annual subscriptions by instalments upon request by any member.
22.
ENTRANCE FEE
The Committee shall have power to introduce Entrance
Fees for any class of Membership.
23.
UNPAID SUBSCRIPTIONS
The name of any Member who, after notice from the
Secretary, fails to pay his Subscription for the current year prior to lst
April, maybe posted on the Notice Board in the Clubhouse, and advised by the
Secretary of the same. If a Member's subscription remains unpaid after 1st
May be shall cease to be a Member of the Club.
24.
DISTRIBUTION OF PROPERTY AND
WINDING UP
(a)
The property, effects and funds of the Club, whensoever derived, shall be
applied solely towards the promotion of the objects of the Club and no portion
thereof shall be paid of transferred directly or indirectly by way of dividend,
bonus of otherwise howsoever by way of profit to the members of the Club.
(b)
It shall be competent for the Members of the Club by a majority of
three-fourths of the Members entitled to vote, present and voting at a General
Meeting of the Club called for the purpose, to resolve that the Club be wound up
by a Liquidator appointed.
(c)
If, upon the
winding up or dissolution of the Club, there remains after the satisfaction of
all its debts and liabilities any property whatsoever, the same shall be given
or transferred to some other organisation or organisations having objects
similar to the objects of the Club, such organisation of organisations to be
determined by the Members of the Club by Resolution passed at a General Meeting
at or before the time of the dissolution, and if and so far as effect cannot be
given to such provision then to some charitable object.
25.
ALTERATION TO THE CONSTITUTION OF
THE CLUB
No addition to or alteration of the Constitution shall
be made except by a Resolution of not less than two-thirds of the Members
entitled to vote, present and voting at an Annual General Meeting or an
Extraordinary General Meeting. Notice of any suggested alteration must be given
to the Secretary at least 28 days before the Meeting who shall intimate the same
to the Members in the Notice calling the Meeting.